What does this job look like at AHS?

Executive assistants are responsible for providing administrative and clerical services to executive staff. They support executives by maintaining, recording and organizing records and files. Executive assistants prepare various forms of correspondence and communications while directing incoming calls and responding to inquiries. When required, they work with other employees and departments to organize meetings or prepare broad communications to ensure employees are updated with the latest information. Executive assistants provide professional and efficient support for executives, including evaluating and interpreting information concerning administration issues and proactively addressing situations as they arise. They need to have proficient knowledge of word processing and spreadsheet programs such as Microsoft Word and Excel. Executive assistants are expected to take meeting minutes, prepare documents and reports, and prepare and maintain daily agendas and deadlines.

Executive assistants typically work full-time hours, Monday to Friday. They usually work in corporate offices and in non-clinical work areas. They work with various clients and AHS staff in corporate departments such as Finance, Communications and Human Resources. Executive assistants use computers and telephones for a large portion of their work and may be required to sit for long periods of time. Executive assistants may be required to lift office supplies and materials from time to time.

To learn more visit Alberta Learning Information Services (ALIS).

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