New Employee Welcome Centre

Review this content to learn more about your conditions of employment and the tasks to complete before your first day and throughout your first year. The New Employee Checklist summarizes the information you need to know and tasks you must complete in a printable form.

Review the Onboarding Process - External Candidates for a step-by-step guide to onboarding.

Offer Letter

Here’s what you need to know to accept your offer letter:

• Read your employee groups’ Collective Agreement or Terms & Conditions of Employment.
• Familiarize yourself with the with the Code of Conduct and important Policies and Bylaws.
• Review the Communicable Disease Assessment Policy & Assessment.
• Learn more about vacation accrual & observed holidays.
• Review your benefits & pension package for details about eligibility and a summary of coverage options for your employee group.
  • Benefits
  • Local Authorities Pension Plan
  • Group Savings Plan
• (Unionized employees) Review eligibility criteria to determine if you may be entitled to additional compensation in recognition of your previous work experience & education.
• (North Zone employees) Learn about the allowances that may be available to you if your work site(s) fall within specific geographic areas in northern Alberta.

Accepting Your Offer of Employment

To accept your offer of employment, click the link in your offer letter or visit AHS Careers and follow the steps in the Onboarding Process Guide. Once you have accepted your offer letter, the pre-hire process begins automatically via email.

Pre-Hire Tasks

You will receive an email with a link to start your first pre-hire task. All required tasks must be submitted through your job profile and approved by Human Resources before your start date can be confirmed. Please be aware of due dates for each task.

• Go to the Tasks tab and complete the Personal Information Form.
• Complete your Criminal Record Check and submit all required security screening documents.
• If you are a regulated health professional, submit proof of your current License, Certification or Professional Membership.
• If listed in your offer letter, submit a copy of your Basic Life Support - Health Care Provider Level certification.

Setting Your Start Date

Once your pre-hire documents are approved, your hiring manager will be notified and your start date confirmed. Your employee ID and network credentials will be sent to your leader within 5 days of approval.

Tasks Before You Start

Complete these tasks promptly to ensure your paperwork is processed and you’re set up for success in your new role. Note: These tasks require your employee ID number. To find it, log in to your job profile and go to your employee profile. Contact your hiring manager if you need help.

• Submit your completed federal & provincial taxation information forms.
• Request your ID Badge & Access Card.
• Submit your completed Communicable Disease Form and any available immunization records within 90 days of your start date.
• If listed in your offer letter, complete AHS orientation and provide the certificate of completion to your manager.
• (Unionized employees) Visit your union website for member orientation.
• (Unionized employees) Submit Recognition of Previous Experience, Education Allowance and/or Long Service Pay Request forms within 90 days of your start date.

Advancing to Day 1

Mark each task as completed in your job profile to avoid automated reminder emails.

Tasks to Complete on the First Day

Congratulations on your first day! These tasks require your employee ID and network access – contact your hiring manager to get this information.

• Speak with your manager to obtain to your network username, temporary password & email.
• Upload your direct deposit information through Employee Self Service on e-People.
• Submit your parking application form to request staff parking privileges.
• Complete the mandatory privacy and security training Required Organizational Learning: InfoCare - On Our Best Behaviours course available on MyLearningLink.

Unit & Site Orientation

Speak with your leader to learn what you need to know to successfully orient yourself to your facility and site. This may include area-specific policies, procedures, safety protocols, parking, and department contacts to help you get started with confidence.

Tasks to Complete in Your First 30 Days

Note: The following links require access to the AHS network and are available on Insite.

• Enroll in Benefits (if eligible)
  • Unionized employees: Review benefit options and enroll through Employee Self-Service on e-People.
  • NUEE and AUNP: You’ll receive an enrollment email from Alberta Blue Cross.
• Enroll in LAPP (if applicable)
  • Submit enrollment forms if you meet the criteria for mandatory participation or choose to enroll voluntarily.
• Enroll in a Group Savings Plan (optional)
  • Enroll online through Manulife or submit a Group RRSP/TFSA Enrollment Form.
• Submit a Conflict of Interest Declaration if you have a conflict to declare or if you are a senior leader.
• Complete Required Organizational Learning courses. Refer to the New Employee Course Schedule for the recommended timeline.